Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

1.    Serve as the secondary liaison and focal point with the Ministry of Foreign Affairs of Japan (MoFA) on IOM’s funding requirements for humanitarian and other assistance worldwide as well as monitoring and reporting on Japan-funded projects to further strengthen IOM-Japan partnership.
2.    Provide support to the process to apply to the Japanese funding for IOM projects including supplementary budget, partnership grant aid and emergency grant in collaboration with IOM missions across the world, regional offices and relevant divisions in HQ.
3.    Assist in facilitating quality and timely reporting, proper extension request and refund procedures on Japan-funded projects by regularly following up with IOM missions which received Japanese funding in coordination with regional offices and HQ, as needed.
4.    Provide support to high-level missions such as DG and DDG’s visits to Japan, particularly in relation to MoFA-related meetings; and Japan related high-level meetings in Geneva and other places. Assist in preparing for talking points and background materials.
5.    In coordination with the COM and the direct supervisor, explore the possibility of establishing a parliamentary league for IOM and engagement with parliamentarians and parliamentary committees on key policy advocacy issues relevant to IOM, and assist in organizing meetings.  
6.    Develop a network of stakeholders to expand partnerships with a wide range of stakeholders including NGOs, universities, research institutions and migrant-led organizations, and explore possible collaborations.
7.    Keep abreast of migration-related trends globally, regionally and nationally, and analyze how IOM Japan can expand and deepen stakeholder engagement in the changing context. Propose ideas to strengthen partnerships with existing and new key stakeholders.
8.    Collaborate with the senior PI & communications assistant to enhance branding and visibility of IOM’s work for specific communications initiatives, and provide necessary support, as needed.
9.    Perform any other duties as may be assigned.

Education

• Bachelor’s degree or higher in International Relations, Public Administration, or other related social science field from an accredited academic institution, with five years of relevant working experience; or,
• High school diploma with at least seven years of relevant experience. 

  Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience

  • Experience  of working in the field of international cooperation (NGOs, international organizations, government institutions, etc.).
  • Experience in partnership development and relationship management in the government or international organizations is an asset. 
  • Experience in project management and donor liaison and reporting in the field of international cooperation is an advantage.
  • Experience in working with Parliamentarians is an advantage.
  • Understanding of social media and website management, and work experience in public information and communication are an advantage. Skills
    • Strong understanding on issues related to ODA and international relations and IOM’s positioning.
    • Knowledge of website management and social media platforms including Facebook, Twitter, YouTube, and others. 
    • Proficiency with Microsoft Office 365, Windows, Office, and Outlook, and desktop software applications.
    • Excellent organization and analytical skills, attention to details, adaptability to changing situations and ability to work with minimum supervision. Languages
      • Fluency in Japanese and English is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
      • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
    • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports) Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

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