Ryan W. Schaub Professional Corporation
Physician Personal Assistant - Position Profile
POSITION SUMMARY:
The Physician Personal Assistant (PPA) works directly with the physician, supporting both clinical and personal professional responsibilities to improve efficiency, patient care continuity, and physician well-being. This role is critical in addressing communication gaps, supporting time-sensitive administrative and clinical functions, and ensuring the physician's work-life balance and practice management goals are achieved. The position involves close collaboration within both AMC and AHS environments, functioning with a high degree of professionalism, discretion, and independence.
MAJOR DUTIES & RESPONSIBILITIES:
Workload & Clinical Flow Support:
- Function as a scribe during patient encounters (clinic and/or hospital).
- Ensure documentation is completed promptly after each encounter.
- Clear daily Task Box responsibilities (<10 residual per day).
- Coordinate patient follow-ups and time-sensitive investigations (labs, imaging, specialist appointments).
- Relay test results to patients via phone or secure communication as directed.
- Complete and manage Non-Insured Patient Documents (e.g. AISH, DTC, Insurance forms).
- Assist with procedural intervention set-up (consents, prep, tray setup, etc.).
- Maintain proficiency with both clinic (Ava) and hospital (ConnectCare) EMRs.
Administrative Liaison & Communication:
- Act as the first point of contact for administrative staff on behalf of the physician.
- Triage and respond to patient concerns to prevent repeat calls or unnecessary ER visits.
- Support communication across clinic, hospital, community agencies, and businesses.
- Book and confirm referrals/tests when needed and ensure follow-up receipt and completion.
Well-being & Personal Support:
- Help improve the physician's physical and mental well-being by managing workload and facilitating work-life balance.
- Ensure timely meal and break coordination; assist in snack/meal preparation or pick-up.
- Perform community-based errands (e.g. item pick-up/drop-off) as required.
- Support the physician in community projects and advocacy initiatives.
Clinic & Schedule Management:
- Work alternating shifts depending on clinic vs ER weeks:
- Clinic Week: 09:00 - 17:00
- ER Week: 14:00 - 22:00
- Flexibility to work more than 40 hours/week as needed based on physician schedule.
GOALS:
- Improve physician (and family) quality of life and reduce burnout.
- Advance community health projects under physician leadership.
- Decrease time from clinic to home and reduce Task Box backlog.
- Improve timely coordination of charts, referrals, and investigations.
- Enhance communication between physician and administrative team.
- Support data collection and performance for QI initiatives (e.g., Panel Size, Third Next Available, Income tracking, etc.).
TARGETS:
- <10 residual tasks per day in Task Box.
- Reduced communication gaps leading to fewer repeat patient contacts/ER visits.
- Improved physician time management and schedule adherence.
- Enhanced QOL Index for physician and spouse.
- Effective and timely completion of charts, referrals, and forms.
- Contribute to future QI Project assessments for potential clinic-wide implementation.
REQUIRED SKILLS & ABILITIES:
- Strong organizational and multitasking capabilities.
- Proficiency in EMRs (Ava and ConnectCare) or willingness to learn.
- Excellent verbal and written communication.
- Discretion, professionalism, and adherence to confidentiality.
- Strong interpersonal skills with patients and clinical teams.
- Problem-solving mindset with ability to work independently.
- Willingness to adapt and assume increasing responsibility over time.
QUALIFICATIONS:
Preferred: Professional Certification / Designations
- Medical Office Assistant certification, LPN, RN, or equivalent training/experience.
Preferred: Education / Experience
- Minimum of 2 years working in a healthcare setting preferred.
- Experience with EMRs and administrative support considered an asset.
SUPERVISION:
Reports to: Physician (Dr. Ryan Schaub) & Athabasca Medical Clinic Manager
Supervises: None
Job Type: Full-time
Pay: $40,000.00-$100,000.00 per year
Additional pay:
Schedule:
Work Location: In person
Application deadline: 2025-07-01Expected start date: 2025-07-21
Job DescriptionJob Description Read and interpret blueprints, technical drawings, and specifications to determine welding requirements. Set up, operate, and maintain welding equipment, tools, and machinery. Perform MIG, TIG, and/or Stick welding on a variety of...
Summary:Key Responsibilities:When a guest enters my area or department, my first and most important responsibility becomes to acknowledge, greet, and engage that guestDifferentiate in products and service by producing quality productsFollow daily work schedule as ...
...will also gain joy in serving others and deep fulfillment in your work. Explore how you... ...exceeding Sunrises quality standards. Perform cleaning duties according to schedule in assigned... ...dust mop, and wet mop all flooring; spot clean and vacuum floors, rugs, carpets, and...
...Overview Gain real-world business, accounting, and financial training that will teach you all aspects of financial management pertaining... ...leader that supports you every step of the way. This internship will be located at our Regional Corporate office located in Wayne...