This is a full-time, remote position supporting a high-performing real estate professional and family man. You will function as a right-hand assistant, handling critical administrative tasks across real estate sales, property management, personal scheduling, and family logistics. The ideal candidate is proactive, organized, tech-savvy, and excellent at managing dynamic, fast-paced priorities.
The Role
Key Responsibilities:
Real Estate Administrative Support
• Monitor and respond to client emails and inquiries from other agents.
• Maintain and organize transaction files.
• Liaise with a transaction coordinator during contract-to-close phases.
• Schedule showings, inspections, and other appointments as needed.
• Manage CRM updates and communication workflows.
Property Management
• Manage seven long-term rental properties (mixture of personal and family-owned).
• Coordinate repair and maintenance requests with vendors.
• Schedule recurring services (e.g., pest control, HVAC maintenance).
• Handle tenant communications and issue resolution.
• Maintain a master schedule and property logbook.
Executive Assistant Duties
• Manage and organize the executive’s calendar.
• Prioritize tasks based on availability and urgency.
• Handle communication and follow-ups with various stakeholders.
Personal & Family Assistant Duties
• Schedule family appointments (e.g., pediatricians, dentists, dry cleaning).
• Manage online orders including Instacart pickups and deliveries.
• Aid with meal planning
• Assist with household coordination tasks.
• Book personal and family travel, including flights, hotels, itineraries, and check-ins.
Social Media Management (Optional but Preferred)
• Create, schedule, and publish content on Facebook and Instagram for real estate brand.
• Engage with followers and manage DMs professionally.
• Provide light branding and copywriting support.
Work Schedule & Expectations:
• Full-time position (40 hours/week) with flexible hours.
• Must be available for coordination in U.S. Central Time Zone.
• Monthly Salary: $1,200–$1,400 USD
Ideal Profile
Qualifications:
• Proven experience as an executive assistant, virtual assistant, or in a similar role.
• Strong understanding of real estate workflows is highly preferred.
• Familiarity with property management tasks and systems.
• Excellent English communication skills, both written and verbal.
• Comfortable managing shifting priorities on short notice.
• Tech-savvy (Google Workspace, CRM platforms, scheduling apps).
• Reliable internet connection and quiet work environment.
What's on Offer?
...Our client, a leader in the manufacturing industry, is seeking a Fabricator/Welder to join their team. As a Fabricator/Welder, you will be part of a dedicated team supporting the production of high-quality steel subassemblies. The ideal candidate will have strong analytical...
...Hays has teamed up with a well-established general contracting company to find their next outstanding Project Manager with experience in general contracting. The ideal candidate will be responsible for managing all phases of construction projects, ensuring quality, scheduling...
...performance data in Dynatrace guiding application teams to interpret performance data. Support the efforts for ongoing Dynatrace and Splunk onboarding/implementation, including setting up custom dashboards, alerts, and reports. Ability to analyze dashboards and...
...Director of Nursing Statewide Locations: Turquoise Lodge Hospital (TLH), 5... ...per year, occurring on day one. Paid Federal Holidays: Eleven (11) Paid Federal Holidays... ...administrative services to the federal government and commercial Clients across the...
...Job Description Adecco is hiring for Donor Relations Assistant for our client's team in Hamilton . In this position, you will assist with the effective and efficient daily operation of the Community Relations and Resource Development Department in keeping with the organization...