Job Description

PXO is seeking an organized, proactive, and detail-oriented Studio Assistant to provide comprehensive support across various teams and departments. This individual will be responsible for assisting in project coordination, vendor management, procurement, team coordination, scheduling meetings, and other administrative tasks. The ideal candidate will be a multitasker with strong communication and demonstrate autonomy by managing key aspects independently, while aligning with overall team objectives.

• First point of contact for general Toronto studio inquiries by email and phone.
• Manage the studio post and deliveries/couriers as requested.
• Respond to email and phone general inquiries.
• Ensure the studio environment is kept tidy and organized, that the kitchen is stocked with essentials for staff.
• Organize and check in guests and ensuring NDAs are completed.
• Organize logistics for meetings, including room bookings and refreshments 
• Welcome new starters to the studio on their first day- studio tours and introductions. Post ‘Shout outs’ on the company social channels
• Raise Shopping carts/PO’s for all purchases through the Toronto studio as required.
• Travel and accommodation - book and arrange travel, transport and accommodation and support/advise other Studio teams on accommodation/travel where staff are travelling to Toronto. Share full detailed itineraries with employees.
• Advise staff on the travel and expense process and ensuring payments are approved and sent to finance in a timely manner in alignment with the policy.
• Support the leadership team with administrative support/meeting organization and minute taking where required.

• Organize team-building events and social outings, handling all logistics and invitations. Proactively research and make suggestions for activities for all teams to the leadership team in Toronto for consideration (e.g. summer events, socials, games nights, quizzes, outings)
• Assist with on-boarding new team members and ensuring smooth integration into the company culture.
• Assist with obtaining vendor quotes based on BOM and tracking procurement processes, ensuring purchase orders and invoices are processed correctly.
• Maintain inventory records, labelling equipment, and updating tracking systems as necessary.
• Pack all relevant equipment on skids to the designated destination understanding the logistic requirements for loading and offloading equipment.
• Create commercial invoices and coordinate with broker, and receiver about shipments.
• Support with the procurement of consumables and assist with managing credit card purchases.
• Assist projects, when necessary, in taking detailed notes and attend meetings.
• Assist Finance department with credit card reconciliation.

Requirements

• High energy and a genuine enthusiasm for motivating others, with the ability to energize teams and drive a positive work culture.
• Excellent interpersonal skills and the ability to build strong relationships across teams.
• Proven experience in an administrative role or similar position.
• Excellent organizational and time-management skills with strong communication, both written and verbal.
• Autonomous work style with the ability to work independently and take ownership of tasks.
• Strong initiative to anticipate needs, solve problems proactively, and drive solutions that improve team operations.
• Proficient in Microsoft Office Suite (Excel, Word)
• Detail-oriented with a focus on accuracy and maintaining consistent records.
• Flexible and adaptable, with a strong willingness to learn and take on new responsibilities.
• The role will involve driving and moving equipment/items locally so a drivers licence access to a vehicle is required.
• The ability to lift up to 50 lbs and assist with physical tasks is required.

Desirable Skills:

• Experience working on set.
• Background in creative fields (animation, graphic design, film, or media).
• Interest in emerging technologies (AR, VR, AI, etc.)
• Experience with event coordination for creative/tech-related events.

About Pixomondo:

PXO, a Sony Pictures Entertainment company, creates industry-leading Visualization, Virtual Production and Visual Effects for premium Film and Episodic content. Through its 23-year history, the Oscar, BAFTA & Emmy winning creative and technology company has been a trusted partner for storytellers and showrunners worldwide. The company has consistently created iconic works, from Martin Scorsese’s Academy Award winning Hugo and multiple seasons of HBO’s Emmy winning Game of Thrones to the recent House of the Dragon, Amazon’s The Boys, and Lionsgate’s John Wick: Chapter 4. 

In Virtual Production, PXO collaborates with filmmakers from first drawing to final pixel. Using interactive technology and proprietary software and tools, PXO brings ideas to life by virtually immersing filmmakers in the worlds they imagine, throughout every stage of the creative process.

The company’s LED virtual production work includes House of the Dragon, Star Trek: Discovery, Star Trek: Strange New Worlds, Avatar: The Last Airbender, Reacher and Amazon’s critically acclaimed Cada Minuto Cuenta. PXO has seven creative studios and three LED volumes in the US, UK, Germany, Canada.

Benefits

Benefits may vary by location due to regional regulations and company policies.

Pixomondo is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

PXO does not accept resumes from recruiters. Unsolicited resumes are accepted directly from candidates only. PXO will not pay any fees associated with unsolicited resumes. 

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