Job Description

Job Title: Research Ethics Board (REB)/Institutional Review Board (IRB) Coordinator

Location: Remote (Canada or USA preferred)

Employment Type: Contract (Temporary)

Start Date: TBD

About Us:

The Clinic Agency is a specialized staffing firm placing experienced professionals in short-term and long-term roles supporting Research Ethics Boards (REBs) and Institutional Review Boards (IRBs) across Canada and the U.S. We work with academic institutions, hospitals, private clinics, and CROs to ensure research integrity and regulatory compliance in human subjects research.

Position Overview:

We are seeking detail-oriented and experienced Research Ethics Board (REB) coordinators to support the daily operations of REBs. You will serve as the primary administrative liaison between the REB and researchers, ensuring that all submissions are handled efficiently and in accordance with applicable ethical guidelines and regulatory requirements.

Key Responsibilities:

• Manage incoming research submissions, amendments, renewals, and closures via ethics review platforms or through hybrid systems
• Conduct pre-reviews for completeness, accuracy and adherence to ethical standards and compliance requirements
• Assign research studies for REB review in accordance with institutional procedures
• Coordinate REB meetings, prepare agendas, distribute materials, and record minutes
• Communicate REB decisions to researchers in a timely and professional manner
• Ensure compliance with federal, provincial, and institutional research ethics requirements
• Maintain accurate records of correspondence, decisions, and training documentation

Qualifications:

• 2+ years of experience supporting a REB/IRB in a coordinator capacity
• Knowledge of research ethics regulations (e.g., TCPS, 45 CFR 46, ICH-GCP)
• Proficiency with ethics submission and review platforms, Google ecosystem and Microsoft Office Suite
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities

Preferred:

• Familiarity with both Canadian and U.S. regulatory environments
• TCPS, CITI Program or similar research ethics training
• Experience working remotely with cross-functional teams

Why Work With Us:

• Flexible remote work opportunities
• Competitive contract rates
• Opportunities to support ethical research in healthcare, social sciences, and beyond
• Work with a collaborative, values-driven agency that respects your expertise

To Apply:

Please send your resume and a brief cover letter outlining your experience with REBs/IRBs to info@clinicagencyinc.com

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