Remote Office/Personal Assistant (Fully Remote) Job at DJH MECHANICAL CORP, New York, NY

KzJ4dEhlNWlsUkRaR0hJQnZFM1M4SFgrMlE9PQ==
  • DJH MECHANICAL CORP
  • New York, NY

Job Description

Job Description

Job Description

Benefits:

  • Flexible schedule
  • Opportunity for advancement
Job Summary
We are seeking an organized and proactive Remote Office/Personal Assistant to join our team! The ideal candidate will be detail oriented, tech savvy, and possess excellent interpesonal skills to handle a variety of tasks including calendar management, bill tracking, and client communication. Tou will be stepping into a role with many hats to keeps things running smoothly. This position is fully remote.

Responsibilities
  • Create and maintain a comprehensive calendar of due dates, renewals, deadlines, recurring transactions, and important events.
  • Set reminders to follow up as needed for information, to maintain relationships, etc.
  • Monitor tax filings and payments due, including quarterly sales tax, annual returns, etc.
  • Monitor vehicle fleet for registration renewals, inspections, maintenance, oil changes, insurance, and parking tickets.
  • Track bills using QuickBooks and monitor due dates.
  • Review and pay bills by credit card and ACH from different accounts and save confirmations.
  • Remind clients of upcoming unpaid bills, overdue payments, and send monthly statements.
  • Track invoices that are overdue beyond 30, 60, 90, and 120 days, and follow up accordingly.
  • Communicate with clients, vendors, and agencies via phone and email.
  • Organize information in a spreadsheet and/or Monday board.
  • Save and organize contacts.
  • Open, scan, rename, and digitally organize files in Dropbox.
  • Review incoming scanned mail and flag for urgency and action items.
  • Interface with city and (NY and FL) state agencies such as the Department of Buildings (DOB), DMV, Department of Finance (DOF), and others as needed.
  • Book appointments, make reservations and register for events as needed.
  • Send professional emails, follow up on responses, and gather additional information as required.
  • Prepare and complete paperwork, including filling out PDF forms accurately.
  • Use cloud based software including Outlook, DropBox, QuickBooks Online, and Microsoft Office Suite.
Qualifications
  • Strong organizational skills, excellent communication skills, and a good attitude.
  • Knowledge of Mac computers and comfortable using different platforms and tools.
  • Ability to work well independently, handle multiple tasks and prioritize efficiently.
  • Familiarity with basic accounting principles.
  • Familiarity with the construction industry, or trades such as plumbing or HVAC preferred but not required.

This is a remote position.

Job Tags

Work at office, Flexible hours,

Similar Jobs

Menzies Aviation

Airport Ramp Agent Job at Menzies Aviation

 ...Airport Ramp Agent Ready to take off into an exciting career in aviation? Join Menzies Aviation as Ramp Agent! Experience the thrill of working behind the scenes at Denver International Airport, where every day brings new challenges and opportunities. If you're passionate... 

Little Dipper

Sushi Chef Job at Little Dipper

&##127843; Sushi Chef Wanted Little Dipper NYC Little Dipper, a speakeasy-style sushi and cocktail bar tucked beneath Goldies Tavern in Midtown (right by MSG), is looking for a talented Sushi Chef to join our team. Were not your traditional sushi spotwe pair... 

Universal Hierarchy Node

MS&T Lead, RLT Sasayama Job at Universal Hierarchy Node

 ...proval Inspections Manage project costs in line with approved Capital Approval Requests (CAR) Foster and embed Novartis company culture while building and developing a new team Essential Requirements Minimum 8 years of experie... 

WORKFORCE - Staffing Solutions

HSE Safety Advisor Job at WORKFORCE - Staffing Solutions

 ...Overview Wearelookingforasafetycoordinatortojoinasuccessfulmanufacturingcompany...  ...headquartersinSurrey,BC. Thehealthandsafetyadvisorwillbebothtactical...  ...Comfortworkingatsitelevelandinofficeenvironment -Abilitytogainrespectandwork... 

Richemont

Customer Contact Administrator Job at Richemont

The Customer Contact Administrator at Richemont in Tokyo is responsible for managing communications related to product repair and parts. This role involves handling inquiries, updating repair timelines, and providing technical support. Can...