Job Description

Position Title: RFP/Proposal Writer

Department: Business Development

Reports To: VP of Business Development

Location: Remote

Employment Type: Full-time

Position Summary

The Proposal Writer is responsible for leading the end-to-end proposal development process, ensuring timely, high-quality, and compliant responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other client solicitations. This role requires exceptional project management, writing, and coordination skills to collaborate across departments, develop compelling proposals, and support business growth.

Key Responsibilities

Proposal Development & Management

• Manage the entire proposal lifecycle from opportunity identification through submission.
• Review RFP requirements, develop proposal outlines, and ensure compliance with client instructions.
• Create and manage proposal schedules, assigning tasks and deadlines to team members.
• Lead proposal kickoff meetings and coordinate inputs from subject matter experts (SMEs).
• Write, edit, and proofread proposal content, ensuring clarity, persuasiveness, and accuracy.
• Assemble, format, and deliver final proposals (digital and/or print) on time.

Collaboration & Coordination

• Partner with Business Development, Sales, Marketing, Finance, and Technical teams to gather inputs.
• Facilitate effective communication among proposal contributors, ensuring alignment on messaging and strategy.
• Maintain a repository of standard proposal content, templates, case studies, and bios using tools like Loopio.

Quality Assurance

• Ensure proposals meet compliance, quality, and brand standards.
• Review final documents for accuracy, consistency, and professionalism.
• Incorporate feedback from leadership and debriefs into future proposals.
• Develop and refine proposal management processes, tools, and templates.

Qualifications

Education & Experience:

• Bachelor’s degree in business, Communications, Marketing, or related field
• 5+ years of experience in proposal management, business development support, or technical writing.
• Proven track record of managing complex proposals in a deadline-driven environment.

Skills & Competencies:

• Strong project management and organizational skills; ability to manage multiple proposals simultaneously.
• Excellent writing, editing, and proofreading skills with attention to detail.
• Ability to synthesize technical or complex information into clear, client-focused content.
• Strong collaboration and interpersonal skills to work effectively across departments.
• Proficiency in Microsoft Office Suite, Adobe Acrobat

Core Competencies

• Deadline-Oriented: Thrives under tight timelines with strong time management skills.
• Quality-Focused: Ensures accuracy and professionalism in all deliverables.
• Strategic Thinking: Aligns proposal messaging with company strategy and client needs.
• Leadership: Motivates and guides teams through the proposal process.
• Continuous Improvement: Proactively identifies ways to enhance proposal quality and efficiency.

Working Conditions

• Fast-paced, deadline-driven environment.
• Occasional evening or weekend work may be required for urgent submissions.

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