Job Description
The General Contracting Project Coordinator will provide construction and administrative support for Project Managers or Superintendents. This role will work as a team with project staff in an efficient manner while learning and growing with the company. The Project Coordinator will ensure client satisfaction and maximize profitability in all activities and assist the Pre-Construction Team with Drafting and Rendering.
Key Responsibilities:
- Work with the Project Manager for data entry, paperwork, preparation and completion of project job files, coordination of client billing information, review of construction drawings for accuracy, and ensure completeness of information required for tendering and construction
- Support the Project Manager in finalizing subcontractors, subcontractor documentation, and ensure all project documents are formalized to cover the scope of required work, payment terms, schedules, safety, etc.
- Maintain and organize project documents such as contracts, drawings, RFIs (Requests for Information), submittals, and change orders
- Ensure all documents are up-to-date and properly distributed
- Track and file correspondence between stakeholders
- Draft, review, and manage contracts with subcontractors and vendors
- Notice of Project, WSIB, Form 1000
- Follow up on action items from meetings or reports
- Assist in the procurement of materials, tools, and equipment
- Coordinate submittals and approvals of shop drawings and product data
- Follow up with vendors and suppliers to ensure timely delivery
- Prepare cost reports, purchase orders, and invoices for approval
- Track and log changes that may affect costs or timelines
- Job cost reports
- Track milestones and deadlines for deliverables
- Help monitor progress and flag potential delays
- Provide a monthly project progress report to be reviewed with the Project Manager
- Review with the Project Manager working drawings and specifications for accuracy and completeness of information required for tendering and construction
- Assist in completing punch lists and deficiency lists
- Complete Shop Drawing Reviews
- Assist PM in project closeouts
- Follow up on the preparation and delivery of as-built documents and drawings
- Participate in postmortem review and complete tasks
- Take an active role in learning and supporting safety programs and initiatives
- Professionally and efficiently administer multiple tasks on concurrently running projects with excellent communication, interpersonal and organizational skills
- Identify personal growth, training and development opportunities
- Work closely with the construction team and other Project Managers
- Continually evaluate and communicate process and procedure innovations to streamline company operations and maximize profitability
- Assist project site staff with document coordination and keeping records up to date and current.
- Adhere to all company policies and procedures
- Perform any other duties that may be assigned, whether specifically or generally related to the role
Required Knowledge and Experience:
- Diploma or degree in Construction Management, Civil Engineering, Architectural Technology, or a related field.
- 1–3 years of experience in a construction or project coordination role within general contracting, preferably in commercial, industrial, or institutional projects.
- Familiarity with reading and interpreting construction drawings and specifications.
- Basic knowledge of construction processes, materials, and industry terminology.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with project management software (e.g., ViewPoint, Fieldwire, Procore) is an asset.
- Strong attention to detail, accuracy, and follow-through in document handling and file management.
- Ability to manage multiple administrative tasks simultaneously and prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills.
- Able to work collaboratively within a project team and coordinate effectively with subcontractors and suppliers.
- Demonstrated willingness to learn and take on increasing responsibility.
- Proactive in identifying opportunities for process improvements and personal development.
- Valid Ontario driver’s license and reliable transportation (travel to project sites may be required).
- Commitment to health and safety protocols and company values.
Job Tags
For subcontractor, Work at office,