Job Description

Job Description

A warm, dynamic Greenwich family is seeking an experienced and proactive Personal Assistant / Family Assistant to support a senior C-suite executive at a leading hedge fund and his family. This is the family’s first purely Personal Assistant , and they are deeply committed to finding the right long-term match — someone capable, kind, and emotionally intelligent, who will bring calm, order, and initiative to their busy household. The role reports directly to the Principal who is a thoughtful, clear, and collaborative communicator who values partnership and genuinely invests in his PA’s success. His EA's in the NYC office say he is known for his warmth, empathy, and the ability to make people feel seen and heard.

Location:

2-3 days a week based in the Greenwich office and the family home - the rest is work from home.

Responsibilities

Family & Household Flow

• Set up a centralized calendar for both Principals
• Coordinate school calendars, appointments, and extracurricular activities.
• Liaise with the nanny and housekeeper to maintain smooth daily operations.
• Manage household vendors, maintenance, and seasonal property needs (pool, repairs, scheduling).
• Oversee planning for the Greenwich and Montana homes, including travel coordination and winter-activity reservations.
• Nurture relationships with local CT vendors and all concierges and staff that service the Yellowstone residence.
• Assist with errands, grocery orders, and light household shopping.
• Handle thoughtful extras — gifts, thank-you lists, and occasional puppy care.

Principal Support

• Manage multiple personal, professional, and board calendars; liaise with the Executive Assistant in NYC to prevent overlap.
• Prepare concise weekly planners bridging digital and paper systems for both principals.
• Coordinate travel and accommodations aligned with the family’s aesthetic and preferences.
• Track priorities, ensure timely follow-through, and maintain calm order across projects.

Project Support (Mrs.)

• Assist with philanthropic and school-board commitments, including research, meeting preparation, and light event coordination.
• Provide intuitive, anticipatory support that complements her reflective and organised working style.
• Work from the family home as needed on charitable and community projects.

Qualifications

• At least 7 years solid employment as a permanent Personal Assistant or Family Assistant, in a private-household or principal-facing environment.
• Highly organised multitasker with strong follow-through and impeccable attention to detail.
• Warm, professional communicator with emotional intelligence and discretion.
• Comfortable managing both digital and analogue systems (shared calendars + paper planners).
• Tech-confident and skilled in light household administration.
• Valid driver’s licence required.
• Flexible, trustworthy, and adaptable to a fast-moving yet kind and family-oriented environment.

Pay range and compensation package

• Base Salary: $130,000-$150,000
• Bonus: 10–20% performance-based
• Health Benefits Provided
• Hybrid Schedule: Greenwich office (primary base), family home (as needed), remainder remote

Equal Opportunity Statement

The family is an equal-opportunity employer and welcomes applications from all qualified candidates.

How to Apply

Please apply directly through this post. Applications are reviewed on a rolling basis until the position is filled. Every application will be reviewed. We regret that we will not be able to respond to emails, texts or DMs outside of this post.

Job Tags

Permanent employment, Seasonal work, Work at office, Local area, Work from home, Flexible hours, 2 days per week, 3 days per week,

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