Job Description

Introduction

We are seeking a detail-oriented Administrative Assistant to support our client’s on-site operations. This position combines shipping responsibilities with general administrative duties and requires strong organizational skills, accuracy, confidentiality, and collaboration. You will maintain records, manage time-sensitive shipping tasks, support inventory documentation, and provide general office support while following on-site safety procedures.

This is a full-time opportunity, working 37.5 hours per week on a standard daytime schedule. Candidates must be local, able to work fully on-site, and eager to contribute to a multidisciplinary team environment.

Responsibilities

• Maintain records and filing systems in both electronic and physical formats.
• Perform daily shipping tasks involving time-sensitive materials and deadlines, including occasional lifting up to 50 lbs. and extended standing during inventories.
• Ensure confidentiality of information and documentation.
• Address routine and non-routine inquiries with professionalism.
• Source seed requests and understand various quality parameters for seed sources at the station.
• Support the management of the seed library to ensure accuracy of physical and digital documentation.
• Work independently while staying focused on assigned tasks and priorities.
• Participate in on-site safety standards and serve as a member of the Joint Health and Safety Committee.

Requirements

• Minimum 2 years of administrative support experience.
• High school diploma required; post-secondary education preferred.
• Proficiency in Microsoft Office Suite.
• Familiarity with inventory and safety management systems considered an asset.
• Strong organizational skills with high attention to detail.
• Effective verbal and written communication skills.
• Ability to work independently as well as collaboratively within a multicultural, multidisciplinary team.
• Strong problem-solving and task-coordination abilities.

Working Conditions

• On-site office-based position.
• Standard business hours: 8:00 AM – 4:00 PM; occasional overtime may be required during peak periods.
• No driving responsibilities.
• No exposure to common allergens.
• No medical surveillance testing required.

What We Offer

Why apply through Brunel? Finding the next step in your career can be a full-time job. We manage the process for you: from submitting your resume to coordinating interviews to extending offers and assisting with onboarding. We’ll get you going while you get on with the job.

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.

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