Job Description

We are currently seeking a dynamic and self-motivated individual to work with us as a Executive & Administrative Assistant for family office. This person will have to perform a variety of accounting and office administration responsibilities. The ideal candidate will be responsible for bookkeeping, administration, organization of documents, and communication and coordination with external parties.

Perform financial administration

• Perform day-to-day bookkeeping in Quickbooks.
• Preparation of monthly financial reports and reconciliation of accounts ( bank and credit card)
• Preparation and processing of payroll and other filings (T4, CSST, year end filings)
• Make payments and deposits (e.g. pay bills, write cheques, process expense reports, etc
• Prepare financial reports and budget analysis.
• Assist with preparation of personal tax returns.
• Help prepare tax and related reporting requirements (Canada Revenue Agency, Revenu Québec)
• Responsible for maintaining financial records including invoices, receipts, expense reports and payments.
• Preparation of GST/QST and other tax related reports
• Assist in maintaining insurance policies.
• Maintain an accurate and complete trail of supporting documentation for all financial and bookkeeping activities
• Works closely with Accountant for Year End filing and financials.

Organize and administer

• Handle administrative inquiries and requests (scheduling meetings and coordination)
• Process incoming mail and requests for documents.
• Scheduling and coordination of service calls and maintenance.
• Assist in communication with external parties. 
• Participate in the organization of special events.
• Assist in making travel arrangements and bookings.
• Other duties and functions as requested by Management.

QUALIFICATIONS

• Experience with Quickbooks and bookkeeping.
• Computer skills and working knowledge of Excel, MS Word and bookkeeping platforms.
• Data entry, have attention to detail.
• Excellent communication skills.
• Strong problem identification and problem resolution skills

Job type: Part Time

Location: Hybrid

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